Proceedings of 21st AGM: four resolutions transacted, new statutory auditor appointed

The 21st AGM was held on Wednesday, September 30, 2026 via video conferencing, from 11:00 AM to 11:43/11:45 AM.

Wed 30 Sep 2026

AGM Date

Wednesday, September 30, 2026

Meeting Duration

11:00 AM to 11:43 AM

Attendance

8 members

New Statutory Auditor

M/s SASA & Associates, Chartered Accountants

Director Re-designation

Mr. Parmeshwar Ojha from Whole-time Director to Non-Executive Director

What was shared

Gautam Exim Limited informed BSE of the proceedings of its 21st Annual General Meeting, held on Wednesday, September 30, 2026 through Video Conferencing / Other Audio Visual Means. The meeting began at 11:00 AM and concluded at 11:43 AM. The registered office was deemed the venue.

Attendance

• 8 members attended through VC
• Mr. Rajkumar Agrawal, Managing Director, presided as Chairman
• The Statutory Auditor, Internal Auditor, Scrutinizer and all Directors, including the Chairpersons of the Audit, Nomination and Remuneration, and Stakeholders Relationship Committees, attended
• Requisite quorum under Section 103 of the Companies Act, 2013 was present throughout

Auditors' reports

The Statutory Auditor's Report and the Secretarial Auditor's Report did not contain any qualifications, observations or adverse remarks.

Business transacted

Ordinary Business

• Adoption of the Audited Standalone Financial Statements for the financial year ended March 31, 2026, with the Board's and Auditors' Reports
• Re-appointment of Mrs. Varsha Agrawal, who retires by rotation, as a Non-Executive Director

Special Business

• Appointment of M/s SASA & Associates, Chartered Accountants, as Statutory Auditors to fill the casual vacancy caused by the resignation of M/s B. A. Desai & Associates
• Re-designation of Mr. Parmeshwar Ojha from Whole-time Director (Executive) to Non-Executive Director

Voting

Voting was conducted through the NSDL remote e-voting platform, open from Sunday, September 27, 2026 (09:00 AM IST) to Tuesday, September 29, 2026 (05:00 PM IST), with e-voting also available during the meeting. CS Varun Bhomia & Co. acted as Scrutinizer. The combined voting results along with the Scrutinizer's Report are to be submitted to BSE within 2 working days/48 hours of the conclusion of the AGM and placed on the Company's and NSDL's websites.

What it means for investors

This is a routine record of the AGM proceedings. Two items are worth noting for tracking: a change in statutory auditor following a resignation, and a change in a director's role from executive to non-executive. The actual resolution-wise vote outcome follows in a separate update.

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